DESIGN PROCESS
PHASE I | PROJECT INQUIRY
Once you submit your project inquiry form, here, please utilize the link at the bottom of the form to schedule your complementary phone consultation. We ask that you provide as much information as possible to help us gauge whether our team is the perfect match for your project.
During the phone call Hailey will learn more details about your project and explain how we can best serve you. If Hailey Kolbe Design is a good fit for your project Hailey will schedule your in-person consultation at the end of your phone consultation.
PHASE II | IN PERSON CONSULTATION & DESIGN PROPOSAL
During the in person consultation, we get to know you and the needs of your project. We discuss your goals and determine functional requirements as well as the aesthetic you want to achieve. We establish the project scope of work and discuss the budget. If your project is a new build or renovation, we will include our preferred builder in this meeting. Please note all construction bids will come directly from the builder.
After the meeting, Hailey will prepare a design proposal based on the scope of work we previously discussed for your reviewal. Once the scope of work is finalized, you will receive a client agreement to sign, and full payment of the design proposal is due. You will then receive your client organization binder and your project will officially begin based upon the timeline previously established.
PHASE III | PRE-DESIGN
At this phase, the team at Hailey Kolbe Design gathers and organizes any inspiration or request you previously provided, and we refine the initial design concepts for each space. Ideas for architectural elements, materials, joinery and color schemes are produced through imagery.
PHASE IV | DESIGN DEVELOPMENT
Developing the schematic ideas into a fully functional design solution, includes project specific items such as cabinetry design and the selection of flooring, wall coverings, counters, hardware, plumbing, lighting and finishes. This phase ends with the design selections presented to you in a digital presentation along with renderings and material samples.
Watch a client presentation on Hailey Kolbe Design YouTube Channel, here!
PHASE V | CONSTRUCTION DEVELOPMENT
Once the design is approved, all interior components, materials, written specifications, renderings are documented in the HK Design “Builder Book.” Once the comprehensive documentation is complete we will schedule a meeting with you to review. Upon your approval we will provide the completed book to the builder or general contractor for construction to begin.
PHASE VI | FURNISHING DESIGN & PROJECT ADMINISTRATION
Once the builder book is submitted, we will meet with you to review and discuss the furnishings budget along with any of your request or details needed for the design.
Next, we begin the design selections of your furnishings, such as upholstery, casegoods, rugs, window treatments, art and accessories for full-service clients. A digital design presentation along with sample materials such as textiles and finishes will follow the selection process.
Throughout construction, we attend regular job site meetings to review design decisions, placement and material installations. We track progress and work as a team with the builder to resolve any issues that may arise during the build and ensure the design is crafted flawlessly.
PHASE VII | PRODUCT PROCUREMENT
Procurement begins once the furnishing design is approved, and estimate has been paid in full. Our team will start by sending purchase orders to vendors and review each order selection for accuracy, confirm prices, lead times for shipping and delivery details. We will also inspect each product as it arrives and handle any claims necessary for damages.
For the duration of the project, we will keep you up to date on any delays, completed shipments and the estimated installation day.
PHASE VIII | FURNISHING INSTALL DAY
Installation begins once construction is complete. We coordinate the installation of your new furnishing items with our movers and delivery team to set up your new space. We can also provide a project organizer for your personal items if needed. Depending on the size of your project the install may last 1-3 days as we place your furniture, stage shelving, hang your artwork and add the finishing touches to photograph your newly design home!